From a simple website link to personal emails and thoughtful reminders, learn how to invite your guests without overwhelming their inboxes or phones.
Start with the simplest, least intrusive way to share. Use more direct messages only when they’re needed and welcome.
The best invitation experience respects your guests’ time, attention and privacy. For most couples that means a website link first, a personal email when an invitation should feel direct, and a text only for guests who agreed to texts.
Think of it as a ladder: start on the first step and only climb when a guest or a moment calls for it. It’s a default, not a rule. Plenty of couples rightly begin with email, especially for a private or formal invitation.
Best starting point for many couples
Send one link through the conversations you already have. Guests read the details and RSVP when they’re ready, and you never upload anyone’s contact details just to share a website.
Best for a thoughtful, direct invitation
A calm, organized invitation guests can find again in their inbox, with your website and their own RSVP link. Ideal for private guest lists and formal invitations.
Best for consent-based updates and final reminders
Direct and hard to miss, so use it sparingly: for guests who agreed to wedding texts, a last friendly reminder, or a logistics update that really matters.
1Best starting point for many couples
Your wedding website is one address that holds everything: the date, venue, schedule, travel tips and the RSVP form. Sharing it is as easy as sending any other link, and it keeps every guest looking at the same, up-to-date details.
A public post can be a lovely way to share your news. Inviting is different: it’s for the people on your guest list, and it should stay private.
When you paste a link into WhatsApp, Messenger, iMessage or an email, most apps show a small card: a picture, a title and a line of text. That card is the first thing guests see, before they even tap.
Every MapleVow wedding starts with a clean MapleVow logo card, so your link always looks tidy, with no stock couple photos.
With a custom preview, guests see your own photo above your names: instantly recognizable in a busy chat.
Choosing your own preview picture is included with Celebration and Evermore. On other plans your links use the neutral MapleVow card.
Apps save a copy of a link’s preview the first time it’s shared, and may not refresh it right away. MapleVow adds a small version code to the website link you copy from your dashboard after you change the preview, so new shares fetch the new picture. Links shared before the change may keep the old card for a while.
Your website’s RSVP button leads guests to your RSVP form. How they get in matters most when your guest list is private. MapleVow offers three ways, and you can combine them.
| RSVP access | Who can answer | Best for | In MapleVow |
|---|---|---|---|
| Open RSVP | Anyone who has the RSVP link can fill in the form. | Casual celebrations and open invitations, where anyone with the link is welcome. | RSVP Form → How guests enter → Open RSVP |
| Find Invitation (guest lookup) | Only guests on your list. They look up their invitation by name, and you can also ask for their email or mobile number. | Private guest lists where you’d still like one link to share. | RSVP Form → How guests enter → Find Invitation |
| Personal RSVP links | One guest or household per link. The link opens their own invitation, with their plus-one and events. | Email and private messages to each guest. Never post these publicly. | Sent with every MapleVow invitation, and copyable from each guest in Guest list |
For a private guest list, we recommend Find Invitation (with the email or mobile number required) or personal RSVP links. Personal links keep working whichever public option you choose.
Send one link through the conversations you already have. Guests read the details and RSVP when they’re ready, and you never upload anyone’s contact details just to share a website.
Build a website your guests can RSVP on2Best for a thoughtful, direct invitation
Email is calm and organized. Guests can come back to it, forward the venue address to themselves and find the RSVP link when they’re ready. It suits private guest lists, formal invitations, and anyone who simply prefers their inbox.
Putting everyone in CC shares every address with every guest, and one “reply all” reaches the whole list. Send each guest their own email instead. MapleVow does this for you: each invitation goes to one guest, with their own RSVP link.
Hi Sarah, We’re so excited to celebrate our wedding with you! We’ve put together a wedding website with all the details, including our schedule, venue information and RSVP form. You can visit our website and let us know if you can join us: [Wedding website link] Please RSVP by [Date]. We hope to celebrate with you! Emma & Daniel
Keep it personal: invite the people on your list, not your whole contact book, and skip newsletter-style blasts.
3Best for consent-based updates and final reminders
A text is the most direct message you can send. That’s exactly why it works best when it’s expected: for guests who agreed to wedding texts, a final reminder, or an update people need to see in time.
Hi Sarah! It’s Emma & Daniel. Just a reminder that our wedding RSVP closes on [Date]. You can respond here: [Personal RSVP link] Reply STOP to unsubscribe
A guest’s first text ends with “Reply STOP to unsubscribe”. Replying STOP stops all your wedding texts to that number, you’re notified, and you can’t switch it back on yourself.
Pick the situation closest to yours for a quick recommendation. No account needed.
Our recommendation
I want to announce my wedding to family and friends.
A short post or group message with your website link is enough to share the news. If your guest list is private, set your RSVP to Find Invitation first, so only invited guests can answer, and keep personal RSVP links out of public posts.
Website link Read more →I have a private guest list.
Send each guest their own invitation with a personal RSVP link by email or private message, or let guests look themselves up with Find Invitation. Avoid Open RSVP, which anyone with the link can fill in.
Personal email or private message Read more →My guests prefer email.
One email per guest, with your website and their RSVP link, and a clear deadline. Never put your whole list in CC.
Email Read more →I want to send a formal invitation.
An email invitation reads like a real invitation and is easy to find again. Sending paper too? Print a QR code that opens your website.
Email, plus an optional printed QR code Read more →I need to remind guests who haven’t replied.
Wait until the deadline is getting close, then remind only the guests who haven’t answered: by email, or by text if they agreed to texts. One channel at a time, and stop as soon as they reply. For a close relative, a quick call can be kinder than another message.
Email, or SMS with consent Read more →My guests have agreed to SMS updates.
Keep texts for short reminders and important updates. Say who you are, include their personal RSVP link, avoid late evenings, and make sure they can reply STOP.
SMS with consent Read more →I am inviting guests across multiple languages.
A MapleVow website and RSVP form can be shown in English, French and Simplified Chinese, and guests choose their language. Write the message that carries your link in the language each guest reads best.
Website link or email, in each guest’s language Read more →Warm, natural wording for every channel. Replace the words in [brackets] with your own details before sending.
Hi [Name]! 💛 We’re getting married on [Date] and we’d love for you to be there. Everything’s on our wedding website, including the RSVP: [Website link] Could you let us know by [RSVP deadline]? Can’t wait to celebrate with you!
Hi [Name]! We have some happy news: we’re getting married on [Date] in [City], and we’d love to celebrate with you. The details and the RSVP are all here: [Website link] No rush, just reply on the website by [RSVP deadline].
Hi everyone! Our wedding website is ready 🎉 You’ll find the date, venue, schedule, hotel ideas and answers to common questions here: [Website link] If you’ve received an invitation, you can RSVP on the website by [RSVP deadline]. Any questions, just message us!
Subject: You’re invited to the wedding of [Your names]
Dear [Name], Together with our families, we warmly invite you to celebrate our wedding on [Date] at [Venue], [City]. Our wedding website has the schedule, venue details and travel information, along with the RSVP form: [Website link] We would be grateful for your reply by [RSVP deadline]. With love, [Your names]
Subject: You’re Invited! [Your names]’ Wedding
Hi [Name], We’re so excited to celebrate our wedding with you! We’ve put together a wedding website with all the details, including our schedule, venue information and RSVP form. You can visit our website and let us know if you can join us: [Website link] Please RSVP by [RSVP deadline]. We hope to celebrate with you! [Your names]
Subject: A gentle RSVP reminder for [Date]
Hi [Name], Just a gentle note that our RSVP closes on [RSVP deadline]. If you haven’t had a chance yet, you can reply here: [Personal RSVP link] If your plans aren’t settled, that’s okay. Just let us know what you can, and we’ll be in touch if anything changes. Warmly, [Your names]
Hi [Name]! It’s [Your names]. Just a reminder that our wedding RSVP closes on [RSVP deadline]. You can respond here: [Personal RSVP link]
Hi [Name], a quick update about our wedding on [Date]: [What changed, for example “the ceremony now starts at 3:30 PM”]. Everything else stays the same, and the latest details are always on our website: [Website link] See you soon! [Your names]
Scan the code for our schedule, travel details and the RSVP form. Kindly reply by [RSVP deadline]. Can’t scan it? Visit [Website address]
The goal isn’t to send more messages. It’s to make answering easy, so most guests reply after the first one.
Make replying easy, and you’ll rarely need to remind anyone.
Adjust it to your wedding date, your RSVP deadline and how each guest likes to hear from you.
Where each channel fits as your RSVPs come in. Each step links to the part of this guide that explains it.
Notice what’s missing: an email and a text blast on the same day. One channel per step is plenty.
Your guests trust you with their names, addresses, emails and phone numbers. Collect only what you need for the wedding, and use it only for the wedding.
Want the official word? Read about Canada’s anti-spam legislation from the Government of Canada.
Everything above, step by step in your dashboard. MapleVow gives you the links and the sending tools; you choose the apps and the moments.
On your wedding’s Overview, the Your links card shows your Wedding website and RSVP link, each marked Live.
Select Copy link, or the QR code button for a printable code. On a phone, the Share button opens your phone’s share sheet.
In RSVP Form, under How guests enter, choose Open RSVP or Find Invitation. Personal invitation links work with either.
In Wedding website, open Link Share Preview and choose the MapleVow logo, your hero photo or a custom image, then publish. Included with Celebration and Evermore.
Paste the link into WhatsApp, Messenger, Instagram DMs or your family group, with one of the messages above.
In Guest list, tick guests and select Email guests, or let Invitations send them for you. Each guest gets their own email and RSVP link.
Open SMS to text guests who agreed to texts. Guests without consent are skipped automatically.
Replies appear on your Overview and in Guest list the moment guests submit them, with meal and event counts.
Open the Awaiting Response tab in your Guest list and send one reminder, or turn on automatic follow-ups in Invitations, which stop when a guest responds.
Create your website, choose how guests RSVP, and send your first invitation in the way that suits each guest. The free plan covers a wedding website and RSVP, with plan limits.
Start sharing with MapleVowCopy your website link and paste it into a private chat or a family group where everyone is invited. Add a short, warm message with your RSVP deadline. On a phone, MapleVow’s Share button opens your phone’s share sheet so you can pick WhatsApp directly.
You can share your news publicly, but keep the invitation itself private. If you post your website link, make sure your RSVP only accepts invited guests (Find Invitation), and never post personal RSVP links.
Send your website link or a personal email with a clear deadline and one obvious RSVP button. For private guest lists, use personal RSVP links or invitation lookup so only invited guests can answer.
Usually one polite reminder close to the deadline, only to guests who haven’t answered, through a channel they use. After that, a personal call or message is often kinder than another automatic reminder.
Yes. MapleVow creates QR codes for your website and RSVP link that you can print on invitations, save-the-dates and signs. Print the website address underneath for anyone who can’t scan.
It’s good etiquette to ask, and MapleVow requires recorded SMS consent before it sends any text. Canada’s anti-spam law mainly covers commercial messages, and a personal wedding invitation generally isn’t one, but this isn’t legal advice.
Create your website, choose how guests RSVP, and send your first invitation in the way that suits each guest. The free plan covers a wedding website and RSVP, with plan limits.
Create your free wedding website