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For professional wedding planners

Less guest chasing. More weddings beautifully managed.

Manage RSVPs, meal counts, guest communications, seating and wedding-day arrivals across your clients, all from one workspace.

  • Made for Canadian weddings
  • English · Français · 简体中文
  • One guest list across multiple events
  • Seating, meal totals and wedding-day check-in
Start as a planner See a sample guest website

From $79/month CAD · 14-day free trial · Compare both plans

How it works

From guest list to wedding day, without six spreadsheets.

The same steps for every client wedding, in one place your team and the couple can see.

  1. Import guests

    Upload the couple’s spreadsheet as a CSV, or invite them to add guests themselves.

  2. Invite by event

    Choose who is invited to each event and collect a separate RSVP for each one.

  3. Track meals

    Guests choose meals and note dietary needs on the RSVP. Totals update as they reply.

  4. Assign tables

    Seat guests who said yes on a floor plan drawn to scale.

  5. Share final details

    Send the caterer, venue or day-of coordinator a read-only link with current counts.

  6. Check in guests

    Staff scan each guest’s QR code at the door and see who has arrived.

Sample wedding

Three events, three separate guest counts.

A sample wedding with a Mehndi, a ceremony and a reception. Each event has its own guest list and RSVP, so one count never borrows from another.

Priya & André

Sample data
Event Invited Attending Pending Declined
Mehndi 140 118 14 8
Ceremony 210 176 22 12
Reception 260 214 30 16

Counts include attending plus-ones.

Caterer view

Read-only link, updates as guests reply
Sample data
Meals
  • Vegetarian92
  • Non-vegetarian84
  • Jain26
  • Kids’ meal12
  • Total214

Venue and coordinator links work the same way, with tables and the timeline.

Who it’s for

Built for the weddings you plan.

MapleVow is strongest where guest lists get complicated.

Month-of and day-of coordinators

Walk into the wedding week prepared.

Import the guest list you inherit, see who still has to reply, and give staff the counts and check-in they need.

Coordinator tools → South Asian and multicultural weddings

Every ceremony. Every guest list. One clear plan.

Mehndi, Sangeet, ceremony and reception, each with its own guests, RSVPs and meal counts.

Multi-event planning → Bilingual Canadian weddings

Guests reply in the language they prefer.

Website and RSVP in English, Canadian French and Simplified Chinese, with one guest list behind them.

Bilingual guest pages →

Planning a destination weekend? Travel, hotels and weekend RSVPs →

What changes for your team.

Six everyday planner problems, and what MapleVow does about each one.

Different guests at each event

The problem
Not every guest is invited to every event, and one master spreadsheet blurs the counts.
In MapleVow
Invite guests event by event and collect a separate reply for each.
The result
A clear headcount for every event.

Meals and dietary needs

The problem
Meal choices arrive by text, email and phone call.
In MapleVow
Guests choose meals for themselves and their plus-ones and add dietary notes on the RSVP.
The result
Meal totals ready for the caterer.

Seating that keeps changing

The problem
Late replies undo the table plan.
In MapleVow
Seat confirmed guests on a floor plan drawn to scale, on top of the venue plan you upload.
The result
Place cards and escort cards printed from the final plan.

Guests who never reply

The problem
Chasing late RSVPs by phone takes hours.
In MapleVow
Send email and SMS reminders to guests who have not replied. Guests answer in English, French or 中文.
The result
Fewer calls and a firmer final count.

Vendors asking for numbers

The problem
Each vendor works from a different version of the list.
In MapleVow
Share read-only caterer, venue and coordinator links that update as guests reply.
The result
Everyone works from the same numbers.

Wedding-day arrivals

The problem
A paper list at the door slows everyone down.
In MapleVow
Staff scan guests’ QR codes with a phone to check them in.
The result
You see who has arrived as it happens.
Made in Canada

Why Canadian planners choose MapleVow.

Priced in Canadian dollars

Your plan and add-ons are billed in CAD, with sales tax shown at checkout.

Canadian French for guests

Natural Canadian French on the wedding website and RSVP, not a machine translation.

Simplified Chinese for guests

Turn on 中文 so parents and grandparents can read the website and reply.

Many events, one wedding

Mehndi to reception, tea ceremony to banquet, or a full wedding weekend.

Planner plans

Two plans, one for every stage of your business.

Planner Starter is for planners working on their own. Planner Pro adds more weddings and team logins. Move up anytime and keep every wedding.

14-day free trial

Planner Starter

For planners starting out or running a smaller book of weddings. Upgrade to Planner Pro anytime.

$79 /month, CAD

14 days free with a card, then $79 a month. Cancel before the trial ends and you pay nothing.

Start 14-day free trial
  • Manage up to 15 weddings
  • Up to 1,000 guests per wedding
  • 500 SMS + 3,000 emails a month, shared by your whole account
  • Buy extra SMS credits anytime
  • Invite each couple to view or edit their wedding
  • Seating drawn to scale, with tent layouts & floor plan upload
Team logins included

Planner Pro

For planners managing multiple client weddings from one workspace. Need different limits? Ask us about a custom plan.

$200 /month, CAD

That is about $4 per wedding a month across 50 weddings.

Start as a planner
  • Manage up to 50 weddings
  • Up to 1,000 guests per wedding
  • 2,000 SMS + 10,000 emails a month, shared by your whole account
  • Buy extra SMS credits anytime
  • Planner Team: 3 team logins
  • Invite each couple to view or edit their wedding
  • Seating drawn to scale, with tent layouts & floor plan upload

Paid add-ons

  • Extra SMS credits, with the price shown before you pay
  • A custom subdomain for one wedding, such as yourcouple.maplevow.ca

Good to know

  • Create your account and your first client wedding, then finish checkout. Until you do, the account uses the free plan.
  • Planner Starter has a 14-day free trial. A card is required, and it is charged when the trial ends unless you cancel before. Planner Pro has no trial.
  • Cancel anytime from Billing. Your plan stays active until the end of the month you paid for.
  • If you cancel, your weddings and guest lists are not deleted. The account moves to the free plan and paid features stop until you subscribe again.

Prices in Canadian dollars. Sales tax is added at checkout where it applies.

Questions planners ask

Can I import guest lists from a spreadsheet?

Yes. Upload a CSV with names, contact details, groups and tags. You can check duplicates before importing and export the list again at any time.

Can I manage several clients from one login?

Yes. Planner Pro holds up to 50 client weddings in one account, and you switch between them from your dashboard.

Can couples manage their own guest lists?

Yes. Invite each couple to view or co-edit their own wedding. They only see their wedding, not your other clients.

Can I manage several events with different guest lists?

Yes. Each event has its own guest list and RSVP, so guests only see and answer for the events they are invited to.

Can guests RSVP in English, French or Simplified Chinese?

Yes. Turn on the guest languages you need, and guests switch language on the wedding website and RSVP.

How do team permissions and vendor access work?

Your plan includes 3 team logins. Team members can edit all your client weddings, and messages are billed to your account. Vendors do not need a login: share a read-only caterer, venue or coordinator link that shows only what that role needs.

Can I export caterer, venue and seating details?

Yes. Export the guest list as a CSV, print place cards and escort cards from the seating chart, and share caterer and venue links with current headcounts, meal totals and tables.

How are SMS, email, domains and branding priced?

Planner Pro includes 2,000 SMS and 10,000 emails a month, shared by your whole account, and you can buy extra SMS credits anytime. A custom subdomain is a paid add-on for each wedding. Wedding websites and guest emails show no MapleVow branding. Connecting a domain your couple already owns is $10 once per wedding.

What happens to a wedding if I stop subscribing?

Your plan stays active until the end of the month you paid for. After that, your account moves to the free plan. Weddings and guest lists are not deleted, but paid features and limits stop until you subscribe again.

How do I get help with my first client?

Planner plans include priority support. Write to us from the contact page and we will help you set up your first client wedding.

Bring your next client wedding into one workspace.

Create your planner account, add a client wedding and import the guest list.

Start as a planner Talk to us